Keeping the workplace organized is a responsibility of business owners and managers. Employees do their share, but it’s ultimately the top executives who set the guidelines for workers to follow in order to maintain the cleanliness of the office. Here are some dos in workplace management.

1. Appearances matter. For offices clients frequently visit, it is important to make a good impression - something a clean and neat work station is sure to accomplish. That does not excuse an office, which does not get many visitors, to let its employees create a mess in their workstations. Obviously, an organized workstation bodes well for the employees as it makes them feel good about their surroundings and, to some extent, helps them become organized as well.

2. Place supplies in closets. Office supplies and extra equipment should be placed in closets because people have a tendency to throw things into cabinets unless the contents are arranged properly. Each item should be properly labeled to ensure that everything is in place.

3. Keep a box for excess items. There are items that nobody can seem to use and these should be kept in one place. It would be better that each item should have a label instead of stuffing these onto a shelf. Make sure to inform the people the use of the contents of the box which should be placed at the bottom of the closet. The said box should be regularly cleaned and someone should eventually be able to decide what to do with its contents.

4. Use handy desk accessories. Office desks with accessories that have the same type and color would look good so it is advisable to come up with the items that would work for the office. Order office equipment by the bulk so the purchase would be cheaper.

5. Organize your bills. If you have an accountant, place current bills in an envelope and file older ones according to their respective date. Review telephone bills to determine which different services are needed based on current calling patterns. For this factor, the T1 voice is often cheaper than standard line service.

6. Choose furniture carefully. It has been said that not everything is created equal, making it imperative for the people in charge of purchasing desks and cubicles to choose wisely and carefully. Finding pieces which have huge storage space is important, as well as giving employees access to file cabinet drawers. Notebooks or books may be placed in overhead cabinets.

7. Businesses that have tons of files have to set aside a storage room, instead of just buying file cabinets. This will give you ample space to store your current, as well as future files. To organize the files, consider hiring in a temp who can place all your important things and documents in their proper places. A file basket for papers that are not needed, but have to be kept, should be provided to the temp.

8. Coffee or break rooms are important because these keep the clutter of wrappers and cups from the workplace. However, these rooms should be well-kept at all times. Encourage your people to clean up after themselves. Make sure that cabinets are installed to keep things in order and out of sight. Dishwashing soap, sponges and paper towels should be provided so that people will find it easier to keep the place clean.

9. Hire a good cleaning service. Cleaning service can be hired for the office and they can report for work nightly or as often as needed. They can throw the garbage, recycle some items, clean the break room, vacuum and clean floors. You can also ask them to clean the windows once in a while.

10. Share the responsibility for cleanliness and organization. Each employee should clean his or her own desk, cubicle area or office. Also inform them that they can request for items such as cabinets or boxes that would help them be organized. Sometimes getting a temp on a monthly basis could help some employees concentrate on their day to day work.